If you have Office 365 email (a.k.a. hosted Exchange), you can now block recipients from forwarding your email and you can encrypt your email.   In fact all Office365 to Office365 email is already encrypted, but email that leaves Microsoft’s Office365 is not… until now. Today you can easily encrypt your email or block someone from copying the text, taking a screen grab, printing or forwarding the message as long as they are using one of…

You may have noticed that Skype starts automatically and runs the icon runs in your system tray/notification area.  This is just annoying advertising if you are not using it. As you can see in the screen shot, Microsoft’s official instructions on how to disable Skype are outdated as the AUTOMATICALLY START SKYPE WHEN YOU SIGN IN option is not an option if you have not already logged into Skype. Most consumers would try to disable…

Most users, especially those will laptops, will want Outlook to operate in Cached mode but you likely don’t want Outlook caching on boardroom / focus room / huddle room / client room computers.  Cache mode copies a large amount of data from the Exchange server to an .OST file on local PC and in a boardroom that: takes a few minutes users seldom have in a meeting opens a security hole by putting potentially sensitive…

If need to have different settings for your users depending upon which computers they are on this is the article for you.  Trying to set and HKCU entry based on the machine can be easily done but the process is not obvious. Our customers wants users to have the default 1 year of caching in Outlook so when they are on a plane, they still have their mail BUT they also was users to log…

If you are using Office 365 Hosted Exchange in your company, you will likely want to control what add-ins your users have access to.  Typically, an administrator will want to add an ADD-IN into  SERVICES & ADD-INS (causing the add-in to install nearly instantly in OWA and Outlook) but also ensure that standard users can not install any other add-ins by themselves. Unfortunately it is not as simple as you might think. The Way You…

The short version is that you cannot do this today. If you are using Microsoft Teams and you have users with many windows open, desktop sharing can become very confusing.  Users should generally share a desktop and not an application because: Users often find it difficult to understand why popups and other windows do not show to those in a meeting User are often overwhelmed by the number of choices in the list of things…

If you want to retain control over what your staff can install you will need to disable the GET ADD-INS button in Outlook.  Unfortunately there is no  ready made GPO toggle GET ADD-INS off. To give you a false sense of security, there is a setting in the Office 365 Exchange Management Console to disable “User owned Apps and Services” with options for “Let people in your organization go to the Office Store” and “Let…

In a corporate setting, having a FOCUSED INBOX will frequently be used as an excuse by staff for not responding.  IT will receive a never ending stream of complaints and requests to tweak the algorithm which they can’t and would not want to do.  As such most companies will want to set the Focused Inbox to off by default. In the video below we demonstrate how to turn off the Focused Inbox using PowerShell because…

In this video we very quickly run through 25 PowerPoint Tips and Tricks in just 20 minutes: There are many more we could have shown including fabulous new IDEAS but we decided to show the day to day hidden gems:   FORMAT PAINTER > Double Click TO HOLD CONTROL + DRAG to duplicate SHIFT + DRAG = straight line Use Templates and Ideas RESET INSERT > HEADER & FOOOTER change date INSERT > ICONS (SHAPES)…

We have received a number of questions about the differences in Micosoft Office 2019 bundles so we decided to produce a grid showing all of the critical differences. To answer a few questions directly: We offer a FREE Office 365 Business Premium Trial for up to 25 user for one month HERE Office 2019 IS Office 365 Pro Plus.  For a more detailed explanation of this see our: What’s The Difference Between Office 2019 &…

In this video we explain how to set Office 365 Pro Plus (Office 2016, Office 2019) to run on a kiosk by using Office Shared Activation.  We also also show how to verify it. Shared Office Activation lets you to deploy Office 365 ProPlus to computers that are accessed by multiple users.  Some examples of supported scenarios for using what Microsoft calls “shared computer activation” (and I call Kiosk Mode) are: More than one employee…

When starting an Office 365 Pro Plus (Office 2016, Office 2019) product like Word, Excel, PowerPoint or Outlook you may be prompted to log in.  At that point you may see: Sorry, another account from your organization is already signed in on this computer   There are two ways to solve this but each one starts with closing ALL Office products including Skype and Teams.  For some reason, you also need to close Internet Explorer…

If you are trying to deploy 64bit Office 365 Pro Plus or Office 2019 using a command line from the Office Deployment Toolkit (ODT) you may see no error message but it just doesn’t install: C:\Windows\system32>\\cal-s2\office365$\setup.exe /configure semiannual-targeted-64Bit.xml C:\Windows\system32> or if you are using a deployment tool with PDQ Deploy, you might see: Command script returned error code 1603 which is a generic ‘didn’t work’ error. We spent several embarrassing hours on this one. The… PROBLEM: For several years we have uninstalled Office using a command like: \\cal-s2\office365$\Office365ProPlus\setup.exe /uninstall ProPlus /config \\cal-s2\office365\$\uninstall-Office365ProPlus.xml but it now errors out with: Office Deployment Tool SETUP [mode] [path] SETUP /download [path to configuration file] SETUP /configure [path to configuration file] SETUP /packager [path to configuration file] [output path] SETUP /customize [path to configuration file] /download Downloads files to create an Office installation source /configure Adds, removes, or configures an Office installation /packager Produces an Office…

If you have previously accepted an invitation to join a Team as a “Guest” from outside your organization, it is far from obvious how to remove that account when you are done with it. To remove an unwanted Guest account in Teams: Surf to https://myapps.microsoft.com Click you icon in the top right corner and then the ORGANIZATIONS cog Click  SIGN IN TO LEAVE ORGANIZATION beside the organization you don’t want to be connected to anymore…